Features and functions of Travelling and Expense report management software
For the employee
- Intuitive expense report data entry
- Imputation of expenses by project, client or activity accounts
- Automatic calculation of expenses to be refunded
- Sends approval requests to the manager with automatic notification by email
- Consultation of the expense report history and tracking of the acceptance system in real time

For the manager
- Approval or rejection of the expense report (with optional comments) - several levels possible
- Automatic email notification of the answer to the employee
- History of expense reports per employee
- Analysis and consultation of charges by processing period, expense category, collaborators
- Consultation of reviews, sum-ups, and dashboards
For management team, accounting department and HR manager
- Accelerated and simplified expense refund management process
- Probative value of expense documents: digitized documents have the same legal value as original papers
- Definition of expense refund terms, according to their nature: kilometric scale, real/actual costs
- Automatic calculation of expenses to be refunded
- Track evolution of expenses by period, nature, employees or teams
- Distribution of business expenses between various accounts by period and type (transport, accommodation, parking, food costs, etc.)
- Exporting data to accounting

Additional features
- Multi-currency entries with automatic application of exchange rates between currencies
- Management of refund scales for kilometric expenses that can be configured by company
- Re-invoicing clients
- Automatic activation of the refund process
- An interface with all external software or information systems reunited (Excel format, PDF and XML) without the need to re-enter some information and eliminates the risk of errors
- Multilingual interface (French, English, German, Spanish, Italian and Romanian)