Features and functions of Travelling and Expense report management software

For the employee

• Intuitive expense report data entry
• Imputation of expenses by project, client or activity accounts
• Automatic calculation of expenses to be refunded
• Sends approval requests to the manager with automatic notification by email
• Consultation of the expense report history and tracking of the acceptance system in real time

For the manager

• Approval or rejection of the expense report (with optional comments) - several levels possible
• Automatic email notification of the answer to the employee
• History of expense reports per employee
• Analysis and consultation of charges by processing period, expense category, collaborators
• Consultation of reviews, sum-ups, and dashboards

For management team, accounting department and HR manager

• Accelerated and simplified expense refund management process
• Probative value of expense documents: digitized documents have the same legal value as original papers
• Definition of expense refund terms, according to their nature: kilometric scale, real/actual costs
• Automatic calculation of expenses to be refunded
• Track evolution of expenses by period, nature, employees or teams
• Distribution of business expenses between various accounts by period and type (transport, accommodation, parking, food costs, etc.)
• Exporting data to accounting

Additional features

• Multi-currency entries with automatic application of exchange rates between currencies
• Management of refund scales for kilometric expenses that can be configured by company
• Re-invoicing clients
• Automatic activation of the refund process
• An interface with all external software or information systems reunited (Excel format, PDF and XML) without the need to re-enter some information and eliminates the risk of errors
• Multilingual interface (French, English, German, Spanish, Italian and Romanian)