Expense reports

Reimburse expense claims
in half the time

No more chasing down
those missing expense receipts



expense report management
Save time on expense report management
  • Submit and approve requests quickly and efficiently
  • Refund amounts are automatically calculated
  • Unburden your accounting department
expense accounting
Reliable expense accounting
  • Streamline the approval process and control expenditure
  • View expense reports and receipts
  • Export expenses to your payroll software
well-being in the workplace
Simplify your accounting
  • Built-in support for multi-currency expenses and exchange rates
  • Recoverable VAT is automatically calculated
  • Generate custom reports with high-level expense analysis


  • Can submit expense reimbursement requests in a matter of minutes
  • Can upload receipts from a smartphone
  • Can view all their current and past requests


  • Are notified whenever a new request is submitted
  • Can track and monitor business expense budgets over time, and by project/client etc.
  • Can review and approve business expenses in a flash

Accounting department

  • Can automate expense approvals according to set criteria
  • Can choose to be notified in the case of refund approval non-compliance
  • Can make SEPA credit transfers



  • HR software designed to grow with you

    Eurécia’s fully customisable solution can be set up according to the inner workings of your company and its various departments. Simply add new modules and users as your company grows and your needs evolve.

  • A collaborative solution, available any time, any place

    Eurécia, an essential HRIS tool that connects CEOs, HR managers and staff, is available to use 24/7, whether via desktop, tablet or mobile. And as a cloud-based SAAS solution, all updates and upgrades are rolled out automatically!

  • Your security is our priority

    Eurécia is trusted by over 200,000 end users and 2,000 firms. We’ve been keeping our clients’ data safe and secure for over 15 years, and guarantee we’ll do the same for you.


IDTGV : client Eurécia
BNP Paribas : client Eurécia
Chronodrive : client Eurécia
20 Minutes : client Eurécia

They've gone for simplicity

Over 2,000 companies, public administrations and charities, of various sizes and from a broad range of industries, have chosen Eurécia as their HR management solution.

Aurélie Piat
Payroll Manager—Videlio

Eurécia’s consultants were very efficient! They adapted the software to our needs, which made a world of difference.

Thierry Decloquement
Managing Director—DG Diffusion

When selecting an HRIS for our company, our number one concern was simplicity.

That part was non-negotiable.



Expense reports management software : information and details

Expense reports: an easy and efficient accountant management

You're a CFO, Accounting Director or senior manager and you manage between 20 and 5,000 employees and you want to save money on the costs of processing the business expenses of your employees and teams by simplifying and standardizing the entry and processing of expense reports.

The average cost of processing an expense report is estimated between 20€ and 60€. The “professional expenses” are in the top three business expenses.

Our module Expense Reports simplifies and makes the expense report process more reliable from the expense report itself to the transfer of data to accounting. It automatically calculates the amounts to be refunded, the VAT, the recoverable VAT, the number of meal vouchers to be deducted, etc.

Tracking, management and analysis of expense report costs

You are an administrative manager, an accountant etc. By using Eurécia expense report management :

  • You normalize your expense report management processes
  • You do not have to re-enter any information already entered
  • You automatize the recoverable VAT
  • You avoid any risk of recovery

You have an analytic vision of expenses structured by department, structure, user, product or project. You have better control over your costs. At any time, you can edit reports and dashboards. You control this management more efficiently.


The expense report: A simplified process

The Expense report software simplifies the work life of the company

Your collaborators enter very easily their expenses, attached them to an analytic account, they can put if there was any guest (intern or extern) to a dinner. They immediately know how much they will be refund, and an email will be sent to the manager. The process of approval manages until 5 levels of intervention.

The system automatically calculates the amount considering the currency (for travels in a foreign country) and permitted limits.

Expense report status are available in real-time for your collaborators, they also can join files scans or pictures, they can even add some comments.


You can easily customize the expense schedule (type of expenses, kilometers expenses, refund limit, VAT rate).

That way, you avoid re-enter any information you already entered before, and you avoid risk of errors when you’ll send data to an extern software.

Benefits at all levels

On the management side, your managers and controllers have a fair and analytical view of all the costs of their department.

On the personnel side, your employees gain in autonomy, speed, are refund more quickly and they can devote themselves entirely to their core business.